Provision of Private-Plated Vehicle (PPV) for MOP(S) Act Employees

Senior Advisers who are employed for more than 3 months, with ordinary hours of duty of 30 hours or more per week, are entitled to the use of a private-plated vehicle for private and work purposes.

For periods of employment of 3 months or less, or for part-time senior staff with ordinary hours of duty of less than 30 hours per week, the allowance in lieu is paid.

Leased Vehicle

PPVs are leased through a whole-of-government fleet provider and serviced, maintained, insured and fuelled at Australian Government expense.

sgfleet is the current contracted vehicle supplier.

Vehicles must be selected from a list of Australian Manufacturers’ vehicles, under a vehicle package subject to a vehicle price cap based on the ATO luxury car tax threshold.

If an employee has opted for a private-plated vehicle, an interim vehicle may be provided while waiting for the ordered vehicle.

On occasions there are surplus vehicles available which are normally vehicles that have been returned prior to the expiration of the lease. As termination penalties for leased vehicles can be considerable, the ACT Territory Manager will reassign any surplus vehicles, where possible.

Maintenance and Servicing your Vehicle

It is the employees’s responsibility to ensure that the vehicle is regularly serviced in line with the manufacturer’s warranty (and as shown on the sticker on the vehicle windscreen). This should be organised directly with the local sgfleet associated service agent: www.sgfleet.com/au/driver-services/service-locator/

The vehicle’s service book, located in the glove box of the vehicle, should be checked regularly to ensure periodic services are undertaken.

The sgfleet PPV Driver’s Card has details on who to call for servicing, tyres, windscreens, batteries and roadside assistance.

•       sgfleet PPV Driver’s Card

Returning a vehicle at end of the lease in a sound, serviceable condition assists in ensuring that the Commonwealth does not incur additional charges for excess wear and tear and achieves the best possible sale price when the vehicle is sold.

Accidents

All damage to the PPV, however minor, must be reported and repaired promptly to sgfleet’s 24 hour hotline: 1800 009 082.  Any theft or malicious damage involving the vehicle must be reported to the Police.

Full details of what to do in an accident are outlined in the Driver’s Card provided with every PPV (or see link above).

Fuel Cards

Fuel cards are issued by sgfleet and provided with the PPV for diesel, unleaded petrol and car washing services, but NOT for premium unleaded (unless specified by the manufacturer). The odometer reading must be entered every time the car is refuelled.

If the fuel card is unable to be used (such as because of a technical failure), an sgfleet reimbursement form can be downloaded from their website:  http://www.sgfleet.com/au/driver-services/guides-and-forms/ and returned with the receipt and odometer reading.

Traffic, Parking and Toll Infringements

PPV holders are personally responsible for payment of any fine specified on the infringement notice, other than where a statutory declaration has been returned to the issuing authority identifying another person as the driver of the vehicle at the time of the infringement. Where an administrative charge for processing an infringement notice is levied, M&PS will obtain reimbursement from the relevant PPV holder.

Please note: toll costs can only be met for MOP(S) Act employees when travelling on official business.

Queries

For any queries relating to PPV orders and the running of a private-plated vehicle, please contact Marnie Isaac, sgfleet M&PS Manager on 03 6242 2102, email: MPSVIP@sgfleet.com

For advice on the use of PPVs within the work expenses framework, contact the ACT Territory Manager or your Advice and Support Director.